Central, Hong Kong

Our Client
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Our client is a well-established global trading firm headquartered in Central, Hong Kong.

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About The Role
 

This is a high-impact Senior Office Manager position, offering the opportunity to serve as a strategic operational partner to the Hong Kong Managing Director during an exciting period of growth including a major office relocation. Working in a lean, fast-paced environment, you will seamlessly balance high-level executive support with hands-on office leadership.
 

Key Responsibilities
 

Executive Support:

• Provide direct, responsive support to the Hong Kong MD, managing a dynamic and ever-changing schedule with flexibility and initiative.

• Take full ownership of diary management, inbox prioritisation, and stakeholder coordination to ensure the MD's day-to-day operations run smoothly.

• Arrange complex travel logistics, including flights, accommodation, and ground transportation for the MD and senior team members.

• Process expense reports and maintain a signatures-pending register for all documents requiring Director-level approval.

• Draft and prepare presentations, reports, briefing materials, and key business correspondence.

• Serve as a trusted point of contact between the MD, senior leadership, and external partners, bringing clarity and structure to a high-volume environment.
   

Meetings & Events:

• Oversee end-to-end coordination of internal and external meetings, as well as key strategic events in Hong Kong; from agenda setting and material preparation to minute-taking and action item tracking.

• Partner with the Office Manager to support wider event coordination across the Hong Kong office.
   

Office Operations & Leadership:

• Take full ownership of the Hong Kong office relocation project, managing the end-to-end process including post-move stabilisation, with support from the Sydney Office Management team.

• Supervise, mentor, and develop the Office Manager.

• Manage vendor relationships and contracts, and support the MD with budget monitoring and tracking.

• Ensure compliance with HK Occupational Safety & Health Ordinance and Labour Department requirements, and oversee physical security and access control measures.

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About You
 

• 8–10+ years of relevant experience in office management or executive support roles—we value real ownership and tangible impact over titles or years alone.

• Prior experience supporting senior-level executives, with a strong track record in end-to-end diary and travel coordination, as well as managing sensitive and confidential correspondence.

• Demonstrated success in leading a full-scale office relocation or significant facilities project from planning through to completion.

• Skilled in managing vendor relationships and negotiating contracts effectively.

• Exceptionally organised, with the ability to balance multiple high-priority tasks simultaneously and deliver under pressure.

• Strong communicator, both written and verbal, with the confidence to engage and influence senior stakeholders at all levels.

• Fluent in English; working proficiency in Cantonese and/or Mandarin is a significant advantage.

• Highly discreet and professional when handling confidential or sensitive information.

• Previous experience in a lean financial services or entrepreneurial setting such as hedge fund, private equity, venture capital, family office, or fast-growing start-up is highly regarded.
   

What's On Offer
 

• Prime Central location

• Unlimited snacks and beverages

• Private medical and dental insurance, including wellness subsidies

• 20+ days of annual leave

• Join an inclusive, friendly, and dynamic team
   

Interested candidates, please email your CV to apply@omea-partners.com to discuss this opportunity further!

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